---
title: "AI Access Policies · AssistantGeneral"
description: "Per-group rules for models, tools, websites, workflows, schedules, connectors, MCP tools, bridges, knowledge bases, workspaces, voice, exports and the network."
url: "https://royalsoftworks.com/products/assistant-general/features/policy-controls/"
source: "https://royalsoftworks.com"
format: "markdown"
note: "Markdown rendering of the HTML page at `url`. Same content, same canonical URL."
---

Features · Security and administration

# Decide what each group may use.

Per-group rules for models, tools, websites, workflows, schedules, connectors, MCP tools, bridges, knowledge bases, workspaces, voice, exports and the network.

[Editions](https://royalsoftworks.com/products/assistant-general/editions/): Enterprise and Government.

## Policy controls, feature by feature

Each comes with a small drawing of how it works. They are diagrams, not screenshots; numbers in them are examples.

- ### Models

  Which providers and engines, whether models may be downloaded, a context limit, and whether the model connection or the system prompt can be changed.

  Diagram: Providers, Engines, Downloads, Context limit, System prompt.
- ### Tools

  Allow and deny lists, whether new tool folders may be added, and whether the console may run tools remotely.

  Diagram: Tool, then “Allow and deny lists”: yes, Available; no, Removed.
- ### The web and the network

  Websites allowed and denied, and the network rule: open, an allow-list, or the local network only.

  Diagram: Sites allowed, Sites denied, Open, Allow-list, Local only.
- ### Automation

  Which workflows, who may create or delete them, a maximum count, the builder, custom code nodes, schedules and event triggers.

  Diagram: Which workflows, Create, delete, Max count, Builder, Code nodes, Schedules, Triggers.
- ### Integrations

  Connectors (and who may add or sync them), which may write, MCP servers and their individual tools, connected accounts and messaging bridges.

  Diagram: Connectors, Write access, MCP servers, MCP tools, Accounts, Bridges.
- ### Knowledge

  Knowledge bases allowed, adding and deleting documents, managing collections, and YouTube.

  Diagram: Knowledge bases, Add documents, Delete documents, Collections, YouTube.
- ### Professions

  Which workspaces and practice packs, editing packs, the citation check, helpers and how many per request, and the model cluster.

  Diagram: Workspaces, Packs, Edit packs, Citation check, Helpers, Cluster.
- ### Voice

  Text-to-speech, dictation, and which voices.

  Diagram: Example voice policy: read-aloud allowed, dictation off, voices limited.
- ### Data

  Export, import, deleting everything, backups, requiring them encrypted, and app updates.

  Diagram: Export, Import, Delete all, Backups, Encrypted backups, Updates.
- ### Screens and settings

  Which panels exist, which settings pages can be edited, and individual settings locked.

  Diagram: Panels, Settings pages, Locked settings.
- ### Starting points

  Presets per profession set a layout, a policy, a default agent, and suggested workflows and knowledge bases in one step.

  Diagram: Profession preset leads to Layout, Policy, Agent, workflows.

## Goes well with

- [Admin console](https://royalsoftworks.com/products/assistant-general/features/admin-console/)
- [Offline mode](https://royalsoftworks.com/products/assistant-general/features/offline-mode/)
- [Built-in tools](https://royalsoftworks.com/products/assistant-general/features/built-in-tools/)

[Previous Admin console](https://royalsoftworks.com/products/assistant-general/features/admin-console/) [Next Voice](https://royalsoftworks.com/products/assistant-general/features/voice/)

[All 31 feature classes](https://royalsoftworks.com/products/assistant-general/features/)

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